What’s New: Announcing New Features in Nintex Forms for Nintex Workflow Cloud®

As you may have heard at this year’s customer and partner conference, Nintex xchange, the Nintex Forms engineering team has been busy building the latest version of Nintex Forms, called Universal Forms.

This is a completely new Forms designer – built from the ground up and focused on performance, usability and flexibility. We are creating the Universal Forms engine to be used in SharePoint, Office 365, Nintex Workflow Cloud, and Nintex Mobile.

While the product is still in development across the entire Nintex Platform, you can start leveraging the great new features now in Nintex Workflow Cloud!

New Features Include:

  • Geolocation
  • Signature
  • Barcode scanner
  • ELSE condition

1.  Geolocation Control

With our previous version of geolocation control, you could capture your location in latitude and longitude, whether on a web browser or on your mobile device.

With Universal Forms, you now have the ability to provide your own Google Maps API key – meaning you can include a map of anywhere in the world on your form, and have the same experience across web and mobile.

This allows you to use your own location or define a specific location on a map. This can be useful to confirm where a delivery was made, or perhaps report an incident at a specific location.

Nintex Workflow Cloud

2.  Signature Control

There is a little-known feature in Nintex Mobile where you can show a signature control and capture a Base64 string into SharePoint. This was great, but it did not allow you to show the signature on the form without utilizing JavaScript.

With Universal Forms, we now have a native signature that you can drop onto your form, sign, and see the signature right on the form. The captured signature is stored as an image to be placed on the form, or be included on a document that is generated using Nintex DocGen®.

Nintex Workflow Cloud

3.  Barcode Scanner

Another lesser-known feature is the barcode scanner in Nintex Mobile. With some specific configuration, you could surface a barcode scanner on the form.

In our review of the forms functionality, the Nintex product team understood the importance of surfacing this feature and making it more accessible. So, this control is now available right in the form designer toolbox so that you can easily drag it on to the form.

Nintex Workflow Cloud

4.  ELSE Condition in Rules

If you have not played with the rules engine in Nintex Forms for Nintex Workflow Cloud, go ahead – we’ll wait! It’s much easier to use than ever before, and even more powerful. And with a recent update, even better.

The latest release of Nintex Forms for Nintex Workflow Cloud has included the ‘ELSE condition’ in the rule builder. This allows you to define a rule if a condition is true and update controls on the form.

The ELSE condition can then also change properties of controls if the condition is NOT true. For example, this is great if you wanted to show a control, specify its value, and make it ‘read-only’. If the condition was not true, it could then undo any of these actions.

Nintex Workflow Cloud

Together, the geolocation control, barcode, and signature control features are focusing on interactions between people. Knowing where your users were, what they’ve scanned, and collecting their signature gives you more visibility into your process and allows for greater auditability.

With these controls, along with the advanced rules engine, your organization can quickly make a complex business process simple by dragging ready-to-go controls straight on to a form, and automating the process around it with Nintex Workflow Cloud.


Stay tuned – these great features will be coming to Nintex for SharePoint and Office 365 in the future, as well. In the meantime, keep an eye on roadmap.nintex.com to stay updated on our upcoming innovations.


Euan Gamble

Euan Gamble is passionate about forms technology. He joined Nintex in 2015 and is currently a Nintex Product Manager based in Melbourne, Australia.

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